Overseas Travel Policy

Applies to: all TWG team

Overview

TWG has a set of processes for team members to follow for approving travel, making travel arrangements and for travelling both domestically and internationally. The purpose of this policy is to ensure that team members who travel for work purposes do so safely; and is organised in the most efficient and cost effective manner possible. The policy also ensures that team members who travel are provided with an acceptable level of service and comfort at the lowest possible cost as TWG has the ability to negotiate discounted rates with preferred suppliers. This will reduce TWG overall travel expenses. The policy also provides consistency of travel policies and procedures across the Group. 

FAQ's

Who needs to approve travel?

All domestic and Trans Tasman travel needs to be approved in advance in writing from the team member's manager with the correct level of financial delegation. All overseas travel needs to be approved the General Manager of each department and full details of the trip must be provided. 

Can I extend my trip for personal travel?

Yes, you may incorporate personal travel into your your trip provided:

• Any time used for personal travel on business trips during hours which would otherwise be business hours is taken and approved as annual leave
  
• Team members pay any extra costs involved
  

Do I need to arrange my own insurance when travelling for work purposes?

For International travel you will be covered under TWG's comprehensive corporate travel insurance policy, team members should not make any other insurance arrangements. This will cover you for your whole journey including any 'personal days' you may decide to take either side of your business travel. Any accompanying family members will also be covered under this policy if they are travelling at the request of the company. 

TWG does not provide domestic insurance. 

For car rentals in New Zealand, you will automatically be covered under TWG's insurance policy for up to $150,000 on that vehicle. If you are driving or renting a vehicle in TWG's name you must have a full drivers licence and must abide by all rules and regulations at the time of travel. Failure to do so will result in the liability being transferred to the team member. 

For cars rented overseas, you will not be covered by TWG's insurance policy so team members must take the rental company insurance when they rent a vehicle and abide by the same rules as above. 

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